Data entry in RootsMagic Census entry currently, United States only Sections Census fact Census_research fact =========================================================================DIV80== CENSUS FACT/EVENT =========================================================================DIV80== Overview While it is desirable to create a complete census fact with a fully done source and manual transcription, the large amount of work means that the work needs to be prioritized. Level of interest in the person being documented- LOWEST _SUMMARY _SUUMARY-IMG at least for cousins and parents and spouse. full entry but _PARTIAL in terms of copying over the service's index info full entry use just service's index info full entry include RJO transcription HIGHEST =========================================================================DIV80== FACT standard data items Fact Name Date Place Place Details Description Proof Primary Private Sort date Note Sources Media Tasks Shared =========================================================================DIV80== Description Start here as it indicates which of the different styles of entry is used. general format: YYYY [entity] Census [entity] is US Federal STATE_NAME State gives, for example: 1940 US Federal Census 1925 New York State Census Use US Federal Census for Hawaii as territory. Indian territory- not yet standardized. Will have "Indian" in description. Can add more info at the end: YYYY [entity] Census YYYY [entity] Census _SUMMARY YYYY [entity] Census _SUMMARY-IMG YYYY [entity] Census _SUMMARY-INC YYYY [entity] Census TODO use cit YYYY [entity] Census - Veterans Schedules case: 1940 [entity] Census Full entry case: 1940 [entity] Census _SUMMARY see below. No citation created, but fact is shared to at least a subset. Note has link and household member list, and list of people not added to database. case: 1940 [entity] Census _SUMMARY-IMG As _SUMMAERY but the census image has been attached to the Census fact. Aim for at least this level for blood relatives. case: YYYY [entity] Census _SUMMARY-INC Same as summary, but also includes an incomplete census citation has been used for at least some of the appropriate places. Citation may or may not have image. Not really helpful as one will have to figure out what's missing in order to complete the entry. case: 1890 [entity] Census - Veterans Schedule or some other 'Schedule'. This is not an indication of completeness, but a different kind of census entry. No other good place to place this info. Needs more research on which schedules are available. Haven't seen many. Schedules type appear to be only for US Federal. The type of data is shown in the Source name. So maybe this should go away... =========================================================================DIV80== Procedures Full entry Create fact year: from the sheet Location and detail Fact description: use e.g. YYYY [entity] Census Share fact with others in census household In Fact Notes: URL to citation record blank line _NOT-HEAD _INCOMPLETE-HOUSEHOLD blank line the household list blank line _NOT-IN-DATABASE list household members not in database. for situations where most people are not in database, use _IN-DATABASE near the start of note to label those applicable Create source if necessary. Use the copy source function to create it, then edit it for the needed changes. Each source is for a census year and for a state. Create citation to the correct source. Use citation for facts listed in census, including birth name primary or alt married name marriage occupation for kids and in-laws ChildParent OR Summary entry Create fact date: just year Location and details Fact description: use e.g. YYYY [entity] Census summary Share fact with others in census household In Fact Notes: URL to Ancestry citation Add Household member list same as for full entry, but remove the URL (which will be in source) =========================================================================DIV80== Full entry (a Census source is created) Create or confirm desired people household in database. Add census fact for Head, or "main" person. Share the fact with household members. Specify roles for each share. Fact description: use e.g. YYYY [entity] Census Fact date, enter sheet date. Fact place, enter census place & details (house number & street) Fact proof: PROVEN Fact note: the household list from Ancestry. Note corrections, if needed. notation if not head, people not in database see below Source/Citation: Determine whether census source already exits (CenFedUSdb year State etc), if not create it (see section on source below) Add citation to source and fill in all details that are pertinent. Add ANC image file to citation Add ANC URL to citation Optionally add FS SRC_ID, URL & image file Paste the citation to relevant facts. Add TODO to Fact description is anything is missing at fact level or no source. Add 'partial' to source citation CD if source is not complete. =========================================================================DIV80== Summary entry (a full census citation is not created) fact description- use e.g. YYYY [entity] Census summary Create or confirm desired people household in database. Add census fact for Head, or "main" person. Share the fact with household members. Specify roles for each share. Fact description, add "summary", e.g. 1950 US Federal Census summary Fact date, minimum is year of census, optionally add sheet date. Fact place, minimum add census location, optionally add street & house number. Fact note: In Notes: add URL to citation record the household list from Ancestry. Note corrections, if needed. notation if not head, people not in database see below =========================================================================DIV80== SPECIAL CASES =========================================================================DIV80== INCOMPLETE HOUSEHOLD If not all people in household on census are to be entered in RM, Use this even if excluded people are Boarder, Lodger, Roomer, or Servant. Either the census fact will be on the household Head person or not: If head is in database, add census fact to the head. In fact note: URL _INCOMPLETE-HOUSEHOLD then household members list from Ancestry, then _NOT-IN-DATABASE Then copy the lines from the member list of those not in database. _SPLIT-HOUSEHOLD The indexing service- Ancestry or FamilySearch, split the household shown on sheet into one or more entries. Each is listed. When looking for the disjoined entries, check the missing consecutive numbers. Entries from sheet are sequential. If head is not in database, add the census fact to the person of interest in the database. In fact note, first text= URL _NOT-HEAD _INCOMPLETE HOUSEHOLD then the household members list from Ancestry, then _NOT-IN-DATABASE Then copy the lines from the member list of those not in database. =========================================================================DIV80== CENSUS_research FACT/EVENT Could refer to US Federal or state. Not likely to be ambiguous =========================================================================DIV80== FACT items Date Date of census under consideration- just YYYY Place not in fact configuration Place Details not in fact configuration Description see immediately below Proof not used Primary not used Private not used Sort date auto generated Note not used Sources not used Media not used Tasks not used Shared not used Description options: YYYY _NOT-FOUND YYYY _NOT-ENOUGH-DATA YYYY _NOT-EXPECTED also use YYYY as date for the fact date Do not any other data here. These should be delete-able at any time. At present, [entity] is always US Federal Date for Fact is always census YYYY for US Federal NOT FOUND means that the census for this person was searched and no result found. NOT ENOUGH DATA means that too little info about the person is recorded to be able to find person in census. NOT EXPECTED means that due to circumstances not handled by search criteria, person not expected to be in this census. Fact=Census FactTypeID OwnerType Name 18 0 Census 1102 0 Census_research (no roles) RoleID RoleName EventType 19 Witness 18 174 Enumerator 18 175 Resident 18 420 Spouse 18 431 Son 18 432 Daughter 18 433 Brother 18 434 Sister 18 437 Father 18 438 Mother 18 440 IL-Mother 18 443 IL-Father 18 444 IL-Brother 18 445 Step-Son 18 446 Step-Daughter 18 447 Other-Relative 18 448 IL-Sister 18 449 IL-Son 18 450 IL-Daughter 18 452 Grand-Son 18 453 Grand-Daughter 18 456 Nephew 18 457 Uncle 18 458 Niece 18 =========================================================================DIV80== sorted by relationship, instead of RoleID: RoleID RoleName EventType 420 Spouse 18 431 Son 18 432 Daughter 18 437 Father 18 438 Mother 18 433 Brother 18 434 Sister 18 456 Nephew 18 458 Niece 18 457 Uncle 18 Aunt TODO 443 IL-Father 18 440 IL-Mother 18 444 IL-Brother 18 448 IL-Sister 18 449 IL-Son 18 450 IL-Daughter 18 445 Step-Son 18 446 Step-Daughter 18 452 Grand-Son 18 453 Grand-Daughter 18 447 Other-Relative 18 174 Enumerator 18 175 Resident 18 19 Witness 18 TODO write script to re-sort these =========================================================================DIV80== =========================================================================DIV80== sample from FS catalog entry for 1930 census all HI all T636 each county has a different N- for ED Hawaii Population schedules: Hawaii County (EDs 1-1 to 1-10, 1-45 to 1-49, 1-11 to 1-15, 1-50 to 1-61, 1-23 to 1-34) [NARA, T626 roll 2631] Granite Mountain Record Vault United States & Canada Film 2342365 4955487 Hawaii Population schedules: Hawaii County (EDs 1-35 to 1-44, 1-16 to 1-22, 1-62 to 1-71); Honolulu County (EDs 2-93 to 2-115) [NARA, T626 roll 2632] 2342366 4661339 Hawaii Population schedules: Honolulu County (EDs 2-1 to 2-35) [NARA, T626 roll 2633] 2342367 4955489 Hawaii Population schedules: Honolulu County (EDs 2-36 to 2-52, 2-56 to 2-70, 2-72, 2-71, 2-73 to 2-75) [NARA, T626 roll 2634] 2342368 4955490 Hawaii Population schedules: Honolulu County (EDs 2-76 to 2-92, 2-116 to 2-121, 2-124 to 2-136) [NARA, T626 roll 2635] 2342369 4661342 Hawaii Population schedules: Honolulu County (EDs 2-53 to 2-55, 2-122 to 2-123, 2-137 to 2-146); Kauai County (EDs 4-1 to 4-2, 4-5, 4-4, 4-6, 4-3, 4-7 to 4-9, 4-25, 4-10 to 4-22, 4-24, 4-23) [NARA, T626 roll 2636] 2342370 4661343 Hawaii Population schedules: Maui County (EDs 5-1 to 5-3, 5-5 to 5-7, 5-29 to 5-40, 5-43, 5-41 to 5-42, 5-44 to 5-46); Kalawao County (ED 3-1); Maui County, Lahaina District (EDs 5-8 to 5-19, 5-4, 5-20, 5-25, 5-21 to 5-24, 5-26 to 5-28) [NARA, T626 roll 2637] 2342371 4661344 =========================================================================DIV80== References =========================================================================DIV80== Misc. census info https://www.archives.gov/research/census/1930/enumeration-districts-maps.html https://stevemorse.org https://www.archives.gov/atlanta/finding-aids/microfilm/census.html#pop Microfilm # Publication Title # Tot Roll Numbers M-637 First Census, 1790 12 1-12 M-32 Second Census, 1800 52 1-52 M-252 Third Census, 1810 71 1-71 M-33 Fourth Census, 1820 142 1-142 M-19 Fifth Census, 1830 201 1-201 M-704 Sixth Census, 1840 580 1-262; 264-405; 408-409; 411-418; 420-580 M-432 Seventh Census, 1850 1009 1-1009 M-653 Eighth Census, 1860 1438 1-1438 M-593 Ninth Census, 1870 1748 1-1748 T-9 Tenth Census, 1880 1454 1-684; 686-1454 M-407 Eleventh Census, 1890 3 1-3 T-623 Twelfth Census, 1900 1854 1-1854 T-624 Thirteenth Census, 1910 1784 1-1323; 1325-1464; 1466-1502; 1504-1693; 1695-1759; 1761-1784 T-625 Fourteenth Census, 1920 2076 1-2076 T-626 Fifteenth Census, 1930 2668 1-1601; 1603-2668 T-0627 1940 T-0628 1950 =========================================================================DIV80== for 1930 census to obtain NARA roll number Copy to clipboard the FHL film number provided by ancestry in the 1930 census citation. Go the FS and do a search on that film. https://www.familysearch.org/search/catalog Usually, there will be 2 results- one for the whole census year and one for the state. Open on the state result. A number on entries will be displayed. Do a find on page for the film number in your clipboard. If found, the entry has the NARA roll number. If not found, go to the next page of results and re-do the find on page. or look at the image of FS, go to image ~2 on film strip, will have NARA roll number. for 1930 from Ancestry cite NARA roll # & "(FHL 2339965)" ///////////////////////////////////////////////////////////////DIV70// 1915 New York State Census ///////////////////////////////////////////////////////////////DIV70// =========================================================================DIV80== Note: This family continues to end of the sheet. Next sheet starts with a different family. Many census use these are sub divisions- ED Election District AD Assembly District Ward Precint ===========================================DIV50== ===========================================DIV50== ===========================================DIV50== ===========================================DIV50== Boilerplate for Census Fact in Description: YYYY US Federal Census YYYY US Federal Census _SUMMARY YYYY US Federal Census _SUMMARY-IMG YYYY US Federal Census _SUMMARY-INC in Note: _NOT-HEAD _IN-DATABASE _INCOMPLETE-HOUSEHOLD _NOT-IN-DATABASE _SPLIT-HOUSEHOLD Boilerplate for Census_research Fact in Description: YYYY _NOT-FOUND YYYY _NOT-ENOUGH-DATA YYYY _NOT-EXPECTED ===========================================DIV50== ===========================================DIV50== ===========================================DIV50== ===========================================DIV50==